Business & Admin Apprenticeships

Apprentice Office Assistant

The palaces in Historic Royal Palaces’ care are all owned by The Queen 'in Right of Crown'. This means that Her Majesty holds the palaces in Trust for the next monarch and by law cannot sell, lease or otherwise dispose of any interest in the palaces.

Summary

 

To assist the Executive Assistant in providing confidential and professional administration support service of the highest quality to senior personnel, and to ensure that the CEO and CFO’s offices are represented appropriately and that all visitors are treated with courtesy and professionalism

To support the Executive Assistant with all routine administrative tasks including: diary management, email, telephone, post, printing, typing and filing.

Collation of Executive Board & Trustee papers.

Deputise for the Executive Assistant in his/her absence.

Confirm room bookings and refreshments for Executive Board and Trustee Meetings.

Organise events such as Trustee dinners, retirements, Executive Board Away Days, developing effective relationships with internal and external suppliers to deliver 5* customer service.

Communication

Meet and greet visitors and provide refreshments.

Develop and maintain effective team working and relationships with colleagues and teams across HRP.

Office Administration Function

Travel co-ordinator for CEO, Finance Director, Chairman and Trustees – including flights, accommodation, taxis, parking and rail journeys.

Maintain office supplies and equipment.

Manage the financial processes of the CEO and Finance Director: procurement card reconciliation, expenses and petty cash, invoice processing on EFin,

Ensure that ‘value for money’ is achieved in all decisions and actions, and that all materials and resources are effectively and efficiently utilised to minimise waste and reduce costs.

Manage an efficient and confidential filing system, both electronically and in hard copy.

Comply with all health and safety regulations and safe working practices as required by current legislation and HRP’s Health and Safety Policies and Practices.

Ad hoc projects for CEO and administrative support to the Governance team.

 

Historic Royal Palaces is a registered charity (No 1068852) and an equal opportunities employer. Applications are welcome from all candidates regardless of sex, racial, ethnic or national origin, disability, age, sexuality or responsibilities for dependents. We value a diverse workforce and celebrate our differences.

Requirements and prospects

Desired skills

GCSE Grade 4 and above or Functional Skills 

Personal qualities

Confident and self-motivated

Ability to establish and develop and maintain working relationships

Excellent team player

Thorough attention to detail

Demonstrate initiative and ability to work without supervision

Qualifications required

Some office experience, competent in using software packages such as Windows 10, Outlook, PowerPoint, accurate, good organising and planning skills, confident in using the telephone and emails etc

Future prospects

Further Education

Things to consider

Things to consider
Historic Royal Palaces is a registered charity (No.1068852) and an equal opportunities employer. Applications are welcome from all candidates regardless of sex, racial, ethnic or national origin, disability, age, sexuality or responsibilities for dependents. We value a diverse workforce and celebrate our differences.

Training to be provided

Level 3 Diploma in Business & Administration

Functional Skills in maths, English & ICT if required

Employment Rights and Responsibilities

Personal Learning & Thinking Skills

About the employer

Historic Royal Palaces

Historic Royal Palaces is an independent charity that manages some of the United Kingdom's unoccupied royal palaces.

Address

Historic Royal Palaces, Hampton Court Palace

EAST MOLESEY

Surrey

KT8 9AU